Administrative assistant

The following will be encountered within this role:

• Responsible for the administration of the office; answering phones, filing, organizing, and ordering supplies, incoming and outgoing mail, and packages.
• Provides word processing support for general correspondence, government forms, marketing materials, transmittals, and various reports.
• Assist with proposal preparation, including word processing, graphics support, formatting, copying, and on-time delivery to the client.
• Handles facilities management, including inventory of computer equipment, access card management, and interface with building management for security and maintenance requests.
• Help with Office Continuity Plan and Office Safety Plan, including maintaining plan documents, records, and assisting with monthly office safety meetings.
• Coordinate with managers and administrative staff in other offices for local and regional business management practices and procedures.
• Run errands outside the office by driving to the store for office supplies; driving to the client or vendor site for the purpose of making deliveries; or similar requests as needed.
• Assists in invoices and timesheets.
• Support Business Management System (BMS) processes for the office and Mid Atlantic Division, including monthly reporting, assisting Project Managers and Marketing, Accounting, and Unit BMS staff.
• Responds to and directs telephone calls for Department staff/management and/or principals.
• Works well will all types of people under deadline situations.
• Composes correspondence, transmittals for Project Manager’s signature.

We welcome applicants with the following skillset:

• Completed 1+ years in the administrative field working in similar industry related to construction and engineering
• High School Diploma required, Bachelors or Associates Degrees preferred
• Personal management skills, including time and task management
• Computer skills, including MS Word, MS Teams, Excel, Power-Point, Outlook, and Adobe
• Strong verbal and communication skills (including written, verbal, and telephone) with the ability to interact with associates and clients
• Detail oriented, ability to multi-task, and highly organized when handling documentation
• A willingness to learn and operate computer and copier systems essential to day-to-day functions in the office
• A willingness to come in early or stay late to meet deadlines
• Ability to drive for business purposes as needed. DMV check required
• May be required to lift 25 to 50-pound packages delivered to the office